Volunteering

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Would you like to be a volunteer at the Fresh Food Festival? You are more than welcome to and below you find some general information and the various options:

How do I become a volunteer?

There are a limited number of volunteer spaces and they go on a ‘first come first serve’ basis according to when we received your payment. When you have paid you should fill out the volunteer registration form (the link is on the payment site) so we know a little bit about you.

Staff meeting upon arrival

Volunteers should arrive at 12 noon on the arrival day and join the staff meeting in the kitchen at 1.20 pm. Here you will be given some general information and instructions about the procedures, ‘dress code’ and receive your time schedule. After that you can join the opening ceremony along with everyone else. The first kitchen crew will start the dinner preparations at 2.30 on the first day of the festival.

KITCHEN VOLUNTEER

You will work in the kitchen preparing the food and doing things like washing the produce, carrying boxes, opening durian and jackfruits, sorting out the fruit, rinsing and chopping vegetables and fruit, blending smoothies, juicing oranges, taking out the garbage, filling up jugs with water, checking up on the fruit situation, preparing meal cards and arranging the food in the dining hall.

You will be doing household duties around the kitchen and dining hall like wiping tables, taking out the trash, cleaning the kitchen after use, collecting trolleys with dirty cutlery, collecting dirty kitchen equipment from the kitchen, washing things by hand that does not go in the dishwasher, putting back clean cutlery and most importantly washing up all the dirty dishes from the meals. The school has a large dishwasher where you have to arrange the plates, cups etc. in large trays before they are placed in the dishwasher. You will also have to wash the floor in the kitchen and wipe surfaces to make the kitchen ready for the next meal. You should be open to any kind of cleaning task that is related to the kitchen and the dining area, including cleaning up when people eat outside.

You will be working alongside some very experienced raw food chefs and therefore have a chance to learn from the best. Working in the kitchen is both a lot of fun, hard work and also a great way to get to know new people and learn about food preparation. Learn more:

FULL TIME VOLUNTEER

FULL TIME VOLUNTEER

If you choose to work as a full time volunteer you will have to work at 8-9 meals at the festival and you will get a special discount off the festival ticket price in return (there is no extra discount if you are a student or pensioner). That means you will have to work between 2-4 hours each meal depending on the complexity of the meal. You will be working until the meal has been served and only finish when the head chef or kitchen coordinator gives you permission to leave. As a full time volunteer you will therefore only be able to join a limited number of presentations and activities. We will try to meet your requests if there is something you really want to hear or participate in but we just cannot guarantee it.

Volunteers should arrive at 12 noon on the arrival day and join the staff meeting in the kitchen at 1.20 pm. Here you will be given some general information and instructions about the procedures, ‘dresscode’ and receive your time schedule. After that you can join the opening ceremony. Volunteers will start preparing for dinner at 2.30 on the first day of the festival.

Important note: The work of the volunteers is very important in order to make the festival run smoothly and efficiently. Therefore, if for some reason you do not show up for your work shifts on several occasions or do not do the work you have been asked to do, we will charge you the full amount for the festival ticket and a replacement will be found to take your place.

PART TIME VOLUNTEER

PART TIME VOLUNTEER

If you choose to work as a part time volunteer you will have to work 4-5 meals at the festival and in return you will get a special discount off the festival ticket price (there is no extra discount if you are a student or pensioner). This means that you will have to work between 2-4 hours each meal depending on the complexity of the meal. You will be working until the meal has been served and only finish when the head chef or kitchen coordinator gives you permission to leave. As a part time volunteer you will therefore only be able to join some of the presentations and activities. We will try to meet your requests if there is something you really want to hear or participate in, but we just cannot guarantee it and you can make your requests when you fill out the registration form.

Volunteers should arrive at 12 noon on the arrival day and join the staff meeting in the kitchen at 1.20 pm. Here you will be given some general information and instructions about the procedures, ‘dresscode’ and receive your time schedule. After that you can join the opening ceremony. The kitchen volunteers will start preparing for dinner at 2.30 on the first day of the festival.

Important note: The work of the volunteers is very important in order to make the festival run smoothly and efficiently. Therefore, if for some reason you do not show up for your work shifts on several occasions or do not do the work you have been asked to do, we will charge you the full amount for the festival ticket and a replacement will be found to take your place.

FUN KITCHEN ASSISTANT (No discount)

Would you like to improve your food preparation skills and work alongside experienced raw food chefs but without having to sign up as a full or part time volunteer?  They you can sign up as a ‘Fun Kitchen Assistant’ and get the chance to help out in the kitchen whenever it suits you. You will not receive any discount for this as it is purely for your own enjoyment but you will get a chance to learn, grow and have fun with the volunteers at the same time. All you need to do to sign up is to put your name on the ‘Fun Kitchen Assistant’ meal schedule in the hallway outside the dining hall during the festival. Then you just show up at the chosen meal and let the chef or kitchen coordinator know that you have arrived.

KIDS COORDINATOR

During the festival there will be some activities for the kids above the age of 4. For this we need someone who would love to make some fun activities so they too have a memorable experience. Each session is 45 minutes and the activities will be planned and carried out by you. It can be active sessions in the sport shall or outside or it can be creative activities in our kid’s room. You decide. The festival provides some basic things like canyons, paper, board games and the sport shall is equipped with hoola hoops, balls etc. If you would like to be the kids coordinator please send us and email at contact@freshfoodfestival.com and tell us more about you. This position is a full time volunteer position.

CAMERA MAN/WOMAN (TAKEN)

We need someone to film all the lectures in the lecture hall for the video archive and this job is a very important full time position. You will have to film all the lectures on the big stage and it will be many hours of concentration. You don’t need to bring any equipement but you will  have to make sure that the tapes are labeled and handed in by the end of each day. You will get instruction in how to use the equipment upon arrival. If you would like to apply for this position please send us an e-mail at contact@freshfoodfestival.com and tell us more about yourself.

OFFICE ASSISTANT (TAKEN)

The office assistant will help out during the festival with lots of various office work and this is a full time volunteer position. The work can include things like writing emails, preparing guest lists, talking to guests, printing, taking phone calls, coordinating staff, helping with transport, greeting the guests upon arrival, taking payments/ receipts, distributing rooms/keys, running errands, putting up posters and signs, preparing speaker gifts, setting up the office, prepare video tapes, lock and unlock doors, find forgotten stuff, pack and unpack boxes, help set up and pack down the office plus other various tasks that may occur. If you are interested in this position please send us an email at contact@freshfoodfestival.com and tell us a little bit about yourself.

KITCHEN COORDINATOR (TAKEN)

The kitchen coordinator makes sure that everything runs smoothly in the kitchen, the dish washing room and the dining room. This person is in charge of all the volunteers and do not prepare food. This position is a key staff position which means that you get to attend the festival for free and you can read more about the position below. If you would like to be the Kitchen Coordinator for the festival please send us an e-mail at contact@freshfoodfestival.com and tell us more about yourself and why you think you would be right for the job. Communication and organizational skills are important to make sure everything is running smoothly in the kitchen. Therefore we prefer if you have previous experience with this kind of work.

KITCHEN COORDINATOR DESCRIPTION

KITCHEN COORDINATOR

BEFORE THE FESTIAL:

– help prepare the kitchen one or two days before the festival
– help carry and arrange boxes of fruit and veggies in the basement
– join the festival staff meeting
– lead the volunteer meeting upon arrival together with the head chefs

DURING THE FESTIVAL

During the festival the kitchen coordinator will be in charge of all the volunteers. This means answering their questions, making sure they show up on time (and if not then go and get them) and that they do their job in general. The KC will also be delegating tasks to the volunteers (except tasks directly related to food preparation) like getting them to:

– arrange the food in the dining hall nicely according to the chefs wishes
– clean the kitchen and dining hall after each meal
– make the kitchen equipment ready to use before each meal
– make sure there are always water available in the jugs in the dining hall
– put all the leftovers (which can be stored) after the meals in the refrigerator
– write meal cards for all the various dishes (especially important are any possible allergic items like nuts, celery etc. and then salt and spices, if any)
– carry empty cardboard boxes and trash to the containers

The kitchen coordinator will also have to:

– change volunteers around on the schedule if needed
– fill out special needs forms for kids if parents ask
– help the speakers prepare for their food demos 30 minutes before or get a volunteer to do it
– check the dining hall before meals to make sure it is ok (clean, chairs in place, napkins, cutlery etc.)

AFTER THE FESTIVAL

– help pack up the kitchen and produce the day after the festival
– be present at the evaluation meeting after the guests have left

The kitchen coordinator does not have to be in the kitchen all the time but must come by often and check up on things. When things are running smoothly you can go and watch lectures or take a break. It is mainly before and during the beginning of the food preparation and when the food is being served plus when the cleaning people start that your help is required.